Special Events

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Chris Ward
Chris Ward
Special Events Manager
770-594-6271
Email Chris Ward
Kim Weber
Special Events Coordinator
770-594-6443
Email Kim Weber
Hours & Location
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38 Hill Street
Suite 205
Roswell, GA, 30075

Monday - Friday
8:00 AM - 5:00 PM

Overview

The Special Events Division manages the City’s special event programs including planning and oversight. This division coordinates with other City departments for logistical support for events including security, clean-up, barricades, fencing, first-aid, permits and use of City facilities. Special Events serves as the liaison and is the primary contact between City departments and the organizer.

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Special Event Permits

A Special Event is any activity that will either affect the ordinary use of parks, public streets, rights-of-way, or sidewalks, disrupt the flow of traffic on public streets or sidewalks, or include alcohol service or sales where it is not normally permitted. Events on private property which will make no use of city streets other than for lawful parking do not require a special event permit.

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Application Process

Applications will not be considered submitted until the non refundable application fee has been paid. The fee is $150 if City services are required (Police, Fire, Transportation equipment, Park or City Hall rental, etc.) and $50 if they are not. The application fee covers the cost of staff review of the application/event plan and may not be waived. Please make checks payable to the City of Roswell.

Complete the special event permit application, answering all questions and providing a site and parking plan. Include a legible course map is if applicable. The Save Harmless Agreement must be signed. If you are seeking approval of an event to be held inside City Hall, please complete the facility use application.




Application Deadlines

Applications must be reviewed by the public safety departments and any other departments affected by the event. There are times when changes to the event, including the date and time, may be necessary due to other events in the area or public safety concerns. For these reasons, applications should be submitted as follows: not less than two (2) weeks, prior to an event if City resources are not required, not less than thirty (30) days prior to a recurring event if City resources are required, and not less than sixty (60) days prior to a new event or recurring event with a change in venue/route if City resources are required. Applications may be submitted up to a year prior to the event and early submission is encouraged in order to secure your preferred date since the City can only accommodate one road closure per day. Any advertising of your event prior to receiving all the necessary approvals is done at your own risk since any number of details of your event, including the date and time, may be changed through the review process.




The Review Process

After a complete application is submitted, it will be sent to the public safety and other affected departments for review. This can take up to two (2) weeks depending on the volume of applications and the complexity of each event. During the review process, departments will determine if there are conditions to the permit (public safety measures, time limitations, property requirements, etc.) and/or the amount of City resources (staff, equipment, etc.) required for your event. Approval of your event will depend on availability of City resources. All park facilities, trail, event staff and park police fees will be determined upon request for use of park property in conjunction with the special event permit request.

If no City resources are required, the permit will be issued with any applicable conditions. If City resources are required, the organizer will receive a statement of what is to be paid directly to staff at the event. Each staff person working the event shall be paid for a minimum of 4 hours.

A pre-event meeting between the organizer and key staff members will be held prior to the event.




Approved Low-impact Race Routes

If you are applying for a road race, you must have at least 250 runners/walkers at your event to be eligible for a road closure. The following are low-impact routes which have been identified by the Police and Transportation Departments which require a limited amount of staff/equipment. These low-impact routes average a cost of $2,000. Other routes may be approved but must not exceed the maximum amount of staff/equipment allowed by each department. These routes are subject to change at the discretion of the Roswell Police and Transportation departments. Because they require more planning/staff/equipment, they are considered to be high impact routes and average a cost of $4,000.

Regardless of low or high impact, road races must start no later than 7:30am for a 5k and 7am for a 10k. The Roswell Department of Transportation will cone all road races. All races are required to start 30 minutes after sunrise.





Special Events Calendar

View upcoming events.




2017 Restricted Dates

  • January 1, 2,16
  • February 4,18,25
  • March 11,18,25
  • April 20, 22, 29,30
  • May 6, 18, 20, 27,29
  • June 3, 15, 17,24
  • July 1, 2, 3, 4, 20
  • August 12, 17, 19
  • September 2, 3, 4, 16, 21
  • October 1, 19, 28
  • November 11, 23-26
  • December 3, 18-31